Compliance + reporting platform for a Toronto fintech

The client

A Toronto-headquartered fintech operating across multiple Canadian provinces. Customer name under NDA; references available on private call. The business handles regulated financial workflows that demand province-by-province compliance, KYC review, and transaction monitoring.

The problem

• KYC review ran across three separate systems — a SaaS for identity, a spreadsheet for risk scoring, and a shared inbox for escalations. No audit trail tied them together.
• Transaction monitoring rules lived in code review and SQL queries instead of a governed rule engine. Regulators don't accept "trust me, the SQL is right."
• Month-end reporting took 5+ business days across multiple analysts. Every province needed a slightly different cut of the same data.
• Compliance team was growing faster than the engineering team could keep up with bespoke tooling.

What Xenara built

• Unified KYC review workflow — case-by-case queues, structured decision capture, escalation paths, and a single source of truth for review history.
• Rule-engine for transaction monitoring with governance built in: rules versioned, reviewed, approved by named owners, and tied to the alerts they generate.
• Multi-province regulator-ready report templates with audit-stamped exports. Each province gets its own cut from the same canonical data layer.
• Role-based access — compliance, risk, finance, and engineering see appropriate slices with full audit trail.
• Integration with the customer's identity vendor, transaction ledger, and accounting system — no re-keying.

Compliance software fails when it can't produce evidence on demand. Every screen, every export, every rule change has to leave a trail the regulator can read in five minutes.

Outcomes

• Three manual systems consolidated into one platform.
• Month-end reporting cycle cut from 5 business days to under 1.
• Audit trail across every action — KYC decisions, rule changes, report exports.
• Compliance team scales without proportional engineering investment.

If you're running a Canadian fintech

Talk to us before your compliance stack becomes another shadow operations team. See our custom software service and our enterprise industry page. Email hello@xenara.ai.