What HVAC software does Xenara build?

Custom HVAC field service platforms — dispatch, scheduling, AI receptionist, technician mobile app, CRM, invoicing, and reporting — built around the specific operation of HVAC contractors. We work with operators from 5 technicians up to 80+, in the US and Canada.

How is custom HVAC software different from ServiceTitan or Jobber?

No per-technician pricing, workflows built around how your operation actually runs (not a SaaS template), AI receptionist and dispatch automation embedded from day one, full code ownership. The tradeoff is upfront cost vs ongoing SaaS fees — typical payback 18–30 months at scale.

Can you integrate with our existing HVAC software?

Yes. We integrate with ServiceTitan, Jobber, Housecall Pro, FieldEdge, FieldPulse, and most accounting / payment / dispatch tools. Many engagements start as an AI + automation overlay on top of an existing CRM rather than a full rebuild.

What does HVAC software cost to build custom?

AI + automation overlays: $3k–$15k. Starter HVAC platform (5–20 techs): $25k–$50k. Full custom HVAC platform (20+ techs): $60k–$150k+. Ongoing platform retainer typically 25–40% the cost of equivalent ServiceTitan licensing for the same headcount.

How long does an HVAC software build take?

AI overlays 4–6 weeks. Starter platform 12–16 weeks. Full custom build 4–6 months. We always run to a live pilot in the first 8–10 weeks — never a 6-month silent build.

Industry · HVAC

Custom HVAC software — dispatch, AI receptionist, technician mobile, CRM, invoicing.

Xenara builds custom HVAC software for contractors and operators across the United States and Canada. From AI receptionist overlays on top of ServiceTitan to full custom field service platforms — designed around the operational reality of HVAC: emergency calls, recurring maintenance, multi-tier billing, parts logistics, and technician dispatch.

Last updated 2026-05-23 · Serving HVAC operators across US + Canada

Why HVAC operators outgrow SaaS

The default path for an HVAC business doing $5M–$30M a year is to start on Housecall Pro or Jobber, graduate to ServiceTitan at some scale, and then quietly hit the ceiling. Per-technician pricing turns brutal past 20 techs. Custom workflows take months and consultant fees. Reports never quite show the numbers ownership actually wants. The CRM that promised to scale starts looking like the bottleneck.

We build the third path: a custom HVAC platform engineered for your specific operation, delivered by a senior North American team in 12–24 weeks. Same modules a ServiceTitan offers — dispatch, scheduling, CRM, technician mobile, AI receptionist, invoicing, reporting — but built around your trade and your size, with no per-tech pricing and no vendor lock-in.

HVAC software we build

HVAC dispatch software — drag-and-drop dispatch board, route optimization accounting for traffic + technician skill + parts on truck, live GPS tracking, customer ETA notifications.
HVAC scheduling software — recurring maintenance plans, seasonal demand handling, capacity planning across multi-truck operations.
HVAC CRM — every customer, every system installed, every service visit, every part replaced — searchable, linkable, tied to revenue.
HVAC AI receptionist — 24/7 call answering with HVAC-specific intake (system type, age, symptom, urgency), emergency triage to on-call dispatch, direct booking into the scheduler.
HVAC technician mobile app — job status, navigation, customer history, equipment specs, before/after photos, signatures, invoice generation, offline-first sync for basement work.
HVAC invoicing software — multi-tier billing (residential, commercial, warranty, maintenance plan), financing integration, deposit handling, recurring billing for service contracts.
HVAC business software — full platform: dispatch + CRM + mobile + invoicing + reporting in one integrated system you own.
Quote & estimate automation — system replacement quotes generated in 2 minutes with financing math, manufacturer rebates, and e-signature.

The third option: custom HVAC software

Most HVAC operators evaluating their software situation think they have two choices: stay on the SaaS that isn't working, or hire a software team (which feels like an enterprise problem reserved for ServiceTitan-sized companies). The third option — a custom HVAC platform built by a senior team in 12–24 weeks — quietly delivers the best ROI for operators in the 10–80 technician range.

We've shipped custom field service platforms for operators across the US and Canada. The build pays back in 18–30 months at typical SaaS spend levels, and after that, the marginal cost of running the platform is a fraction of equivalent ServiceTitan licensing.

Best HVAC software in 2026 — when each option fits

Housecall Pro / Jobber
Best for 1–10 technician HVAC operators starting out. Simple, mobile-friendly, monthly SaaS. Outgrown around 15+ techs.
ServiceTitan / FieldEdge
Best for 20–100 technician HVAC operators willing to pay $300–$500/tech/month for enterprise features. The expected upgrade — and the expected ceiling.
AI + automation overlay (Xenara)
Best for ServiceTitan / Jobber / Housecall Pro users wanting AI receptionist + custom dispatch logic without leaving their CRM. 4–6 weeks. $8k–$15k.
Custom HVAC platform (Xenara)
Best for 15+ technician operators who've outgrown SaaS or hit ServiceTitan's ceiling. Custom build, code ownership, no per-tech pricing. 12–24 weeks. $25k–$150k.

HVAC software in Canada

Canadian HVAC operators have specific software needs the US-built SaaS often handles poorly — PIPEDA / PHIPA compliance, GST/HST/PST/QST billing matrix, French-language support for Quebec, Interac payment integration, provincial regulator reporting. We build all of this in by default for Canadian engagements. Active deployments in Ontario (Mississauga, Toronto, GTA) and pilots across Western Canada.

HVAC software in the United States

For US HVAC operators, the typical engagement is either an AI receptionist + dispatch overlay on top of an existing ServiceTitan or Jobber tenant, or a full custom platform replacing legacy software. We work with operators in Houston, Phoenix, Dallas, Atlanta, Chicago, Los Angeles, and across the Midwest and Sunbelt. Bilingual English/Spanish AI receptionist support is standard for US engagements.

How we work with HVAC operators

Every engagement starts with a 2-week operations discovery — we walk the dispatch desk, ride along on a service truck, sit with the office manager during a billing cycle. The system gets built around how your operation actually runs, not a textbook HVAC workflow.

Talk to us about your HVAC operation

Free 30-minute discovery call with a senior engineer. We'll walk through your dispatch volume, your current software situation, and tell you honestly which engagement size fits — overlay, starter platform, or full custom build. Email hello@xenara.ai or call +1 (249) 202-7690.

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